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English Cover Letter Sample

This section will assist you to write cover letters.
The examples we offer are a popular style in English-speaking countries.

What is a cover letter?

A cover letter is a short letter that introduces your resume to the company you are applying to work for. Your cover letter states why you want to work for that company and why you would be good for the position. It offers a '' of why you should get the job. It also gives an example of your writing ability and .

An cover letter catches the attention of the reader and makes him or her invite you for an interview.

In some cultures cover letters are not important, but if you are applying for a job in an English-speaking country you must include one.

Do I need to include a cover letter in my application?

Many hiring managers will not look at a resume that does not come with a cover letter.  They might receive 100s of applications, and rely on a cover letter to save time.

Unless the job advertisement says "no letter is necessary", you should include a cover letter to be safe.

Sometimes, job ads ask for a 'hand-written' cover letter, but this is rare.

A cover letter should:

- say why you are writing and for what position you are applying
- say where you saw the advertisement
- be clear and to the point
- repeat the specific skills, abilities, and experience the job advertisement identifies
- show you have done your homework - you must match your background to the company
- key information from your resume, but do not simply repeat what is in the resume
- be positive and - show you really want the job
- encourage the reader to take a closer look at your resume

Tip
Use strong action verbs and phrases to describe your skills, interests, and abilities.

A cover letter should NOT:

 

- be a summary or repeat of your resume
- be a form letter you send with all job applications. Change it to reflect the new company.

Tip
If you are sending many resumes it is difficult to keep re-writing your cover letter.
In this case, write a cover letter for each industry or area you are applying for.

Addressing your letter

If you can, learn the name of the person who will be reading your resume. Spell the name correctly and use the correct title (Mr., Ms., Mrs., Miss, Dr., or "Professor."). If you do not know the name of the person, write "To whom it may concern," or Dear Sir/Madam,"

Include your address.

Include the position you are applying for. A hiring manager could have more than 1 job advertised at the same time.

Make it natural

Write a cover letter in your own words - do not copy a from someone else. It must sound natural and reflect the in your resume.

The more personal the letter is to the company, the better.  A reader knows if it is the standard cover letter that you use for every application. Make it special.

Tip:
Sometimes people forget to change the name of another company or position! 
Be careful!

Research, research, research. . .

Prove you know something about the industry and the company. Don't go crazy, but show the reader that you have done some research.  you know:

- who they are
- what they do
- why you want to work for them.
 

Use s and s that the employer will . You will find these when you do your research. Talk in a 'language' they understand.  For example, if you are applying for a job in sales, use words like budget, forecasting, business development, etc.

Tip:
Do not state the salary you want in a cover letter.

Format

Cover letters follow the standard business letter style and include:
 
    
  


Introduction:
State the position you are applying for, and try to catch the reader's immediate interest.

Body: Repeat the description in the job ad, and explain why you are interested in the job, and why you are the best person for it. Be sure to include your skills, qualifications, and past experience.  You can also include special information if you need to, such as the date you can start.

Conclusion: your letter and state what you think the next step should be. For example, that you will contact the employer in one week, or that you look forward to hearing from the person. Then sign off the letter using 'Yours sincerely,' with a .

Tip:
Use the same font style and size that you use in your resume.

Example cover letters

Adele Bauer
Kurt-Schumacher-Str. 1.
Bonn, D-52110
Germany
+49 (0)228 429 361
abauer@deworld.de

Mr David Simmons,
Operations Manager,
Fourston Tower Hotels,
Peterborough, ON M8Y A7C
Canada

November 2, 2008
RE: Customer Services Manager Position

Dear Mr. Johnson,
 
I am writing in response to your advertisement in the Daily Tribune on October 31 seeking a Customer Services Manager for your hotel. You will find my resume included with this letter.

As you will see from my attached resume, my skills and experience match the position you are filling.

is my 7 years experience working in hotel chains, and my certificate in hotel management. 

I am aware of the excellent of your hotel and it would be an honor to be part of such a well-respected team. 

I look forward to hearing fom you, and having the opportunity to meet with you to discuss how I can your organization.

Yours sincerely,



Anna Hampton

Tip:
Check your spelling!!
Remember, spelling rules change within different countries.

Mr. Bak Park
#18, Yoido-dong
Youngdeungpo-gu
Seoul 150-790
South Korea
+82 (0)2 781 127
bpark2@hanmail.com

The HR Manager
Nestech Computers
6142 Carlisle Road
Sydney NSW 2066
Australia

May 14, 2008
RE: Pharmaceutical Representative Position

To Whom It May Concern,

I am responding to your advertisement in the Korea Times on May 13, 2008 for a Pharmaceutical Representative. Please find my resume attached.

 

I have eight years experience in sales and marketing and have been working for a pharmaceutical company for the past two years.

Throughout my career, I have achieved my budgets and shown continued success in sales. I enjoy the challenges in the pharmaceutical industry and this continuously helps me to improve my skills, both independently and as a team member. I am very interested in the product range your company produces, and would be a valuable member of your sales force.

I hope to arrange an interview to discuss my qualifications.  I am available to come in at any time that is convenient.

Thank you for your consideration.

Yours sincerely,

Bak Park

Tip:
Verbs - do not use abbreviations such as  I'm or I've use the full written form (I am or I have). Remember, this is formal writing. 

Applying through e-mail

If you're applying for a job online, it is possible to use the body of your e-mail as a cover letter and your resume as an attachment. The problem here is that they may not print your e-mail, so we believe it is safer to attach a cover letter.

 

Smart tips to help you format and write a cover letter

Struggling to write a cover letter that will catch an employer's attention? We've got tips to help you show your best self—and a sample you can use to get started.

There's nothing scary about writing a cover letter.

You've found the perfect job, hit the "apply" button, and started the process with your engines revved and ready. But wait! Slam the brakes! They want a cover letter. Oh no. 

Don't let this request derail you. Here's everything you need to know to write a letter that truly sells your skills. Plus, scroll down to see a sample cover letter you can use to craft your own.

What is a cover letter?

A cover letter is a one-page document that, along with your resume, is sent with your job application. A cover letter is your chance to tell a potential employer why you’re the perfect person for the position and how your skills and expertise can add value to the company. The letter should be professional but personable, and serve as a sort of introduction.

Do I need to send a cover letter?

A lot of job seekers today wonder if a cover letter is still appropriate to send with your resume—and the answer is yes! Even if an employer doesn’t ask for a cover letter, it couldn’t hurt to send one. In fact, it’s can help you get someone's attention in a different way, and it can be a great way to display your enthusiasm for the job and company.

What are the basic elements of a cover letter?

  1. Greeting: Address your cover letter to the proper person.
  2. Opening: Write a personable, inviting opening paragraph that notes how your skills are a perfect fit to the job and displays your enthusiasm.
  3. Hook: Highlight your past achievements as they relate to the job you're applying for.
  4. Skills: Emphasize additional relevant skills, such as computer languages or certifications.
  5. Close: Briefly recap your strengths as a candidate, and include your contact information.

Cover letter tips

1. Parrot the keywords: Just like with your resume, your cover letters should be customized for each job you apply to. Start by reviewing the job description. In it, you will find important keywords that let you know what kind of employee the company is hoping to find. Use these same keywords throughout your cover letter.

2. Adapt for the company: Each version of your cover letter should talk about how your skills will benefit the particular company that you want to work for. You want to target the company’s needs—not your own. Demonstrate how you could help them achieve their goals. Remember: You're selling yourself in a resume and a cover letter, but the employer has to want to buy.

3. Show you "get" them: Your cover letter should demonstrate that you have done some research into what the organization's pain points are. Presenting yourself as a solution to a hiring manager’s problem can help your cover letter take the right tone. If you’re applying to an administrative position, be sure to mention your time-management skills; if you’re an IT professional, include your expertise in improving efficiency. Always ask yourself: How can I help this company?

4. Proofread. Don’t assume spell check will catch every mistake (it won’t). Slowly review your cover letter to make sure everything reads properly. Have someone else read your cover letter for backup.

Need even more confidence before you start your cover letter? Below are some additional cover letter tips you could reference—or keep scrolling for a cover letter sample:

Cover letter mistakes you should avoid: From overusing “I” to being too vague, there are a bunch of pitfalls that can trip you up. Don’t let them!

Cover letter format and advice tips: Learn how to set up your cover letter and what each section should include.

Cover letter tips for new grads: You might lack real-world work experience, but your cover letter can be chock-full of activities that demonstrate your potential to succeed.

Cover letter tips for technology professionals: The ease of applying to online jobs has led many IT professionals to skip sending a cover letter, but that’s a mistake. 

Cover letter tips for finance professionals: If you’re searching for a finance job or want to be prepared just in case, you will need a dynamic cover letter to grab the hiring managers’ attention.

Tips for better email cover letters: If you're emailing a resume, your cover letter will deliver the first impression. These eight tips will help you craft a better email cover letter.

Cover letter sample

Check out the sample cover letter below (or download the template as a Word doc) to get some inspiration to craft your own. And we've also got you covered if you're looking for a cover letter in a specific industry. 

Once you've finished your cover letter, consider joining Monster—you can upload and store up to five cover letters and resumes, so that you can apply for jobs on our site in a snap!


[Date]

Ms. Rhonda West
Customer Service Manager
Acme Inc.
123 Corporate Blvd.
Sometown, CO 50802

Re: Customer Service Representative Opening (Ref. ID: CS300-Denver)

Dear Ms. West:

I was excited to see your opening for a customer service rep, and I hope to be invited for an interview.

My background includes serving as a customer service associate within both call-center and retail environments. Most recently, I worked on the customer service desk for Discount-Mart, where my responsibilities included handling customer merchandise returns, issuing refunds/store credits, flagging damaged merchandise for shipment back to vendors and providing back-up cashiering during busy periods.

Previously, I worked within two high-volume customer-support call centers for a major telecommunications carrier and a satellite television services provider. In these positions, I demonstrated the ability to resolve a variety of issues and complaints (such as billing disputes, service interruptions or cutoffs, repair technician delays/no-shows and equipment malfunctions). I consistently met my call-volume goals, handling an average of 56 to 60 calls per day.

In addition to this experience, I gained considerable customer service skills during my part-time employment as a waitress and restaurant hostess while in high school.

I also bring to the table strong computer proficiencies in MS Word, MS Excel and CRM database applications and a year of college (business major). Please see the accompanying resume for details of my experience and education.

I am confident that I can offer you the customer service, communication and problem-solving skills you are seeking. Feel free to call me at 555-555-5555 (home) or 555-555-5500 (cell) to arrange an interview. Thank you for your time—I look forward to learning more about this opportunity!

Sincerely,



Sue Ling

Enclosure: Resume